- Step-by-Step Guide to Managing Rooms and Equipment in GoHighLevel
- 1. Access Calendar Settings
- 2. Create New Calendars for Classes or Services
- 3. Connect Rooms to Calendars
- 4. Manage Equipment for Classes
- Benefits of Using GoHighLevel for Room and Equipment Management
- Conclusion
In this blog, we’re diving into how you can use GoHighLevel to manage rooms and equipment for your business. Whether you run a retreat, a salon, a gym, or any service-based business, GoHighLevel’s robust features can streamline your scheduling process, ensuring efficient use of resources and avoiding double bookings. Let’s get into it!
Step-by-Step Guide to Managing Rooms and Equipment in GoHighLevel
1. Access Calendar Settings
After logging into your GoHighLevel account, navigate to the Calendars section. Then, head over to Calendar Settings. Here, you’ll find options to manage Calendars, Groups, Service Menu, Rooms, and Equipment.
2. Create New Calendars for Classes or Services
Let’s use a fitness retreat as our case study. Suppose you’re offering various classes, like a breath workshop with Ren and a high-intensity workout with Mats.
- Creating a Calendar:
- Go to Calendars and click Create New Calendar.
- Select Service Calendar.
- Name the calendar (e.g., “High-Intensity Workout with Mats”).
- Assign the calendar to the specific staff member (e.g., Mats).
- Set the service duration (e.g., 60 minutes).
- Click Confirm to save the calendar.
You now have a link to share with clients for booking. You can preview the calendar to ensure everything looks correct.
3. Connect Rooms to Calendars
To avoid double bookings and ensure each class has the appropriate space:
- Create a New Room:
- Go to the Rooms section and click Create New Room.
- Name the room (e.g., “High-Intensity Workout Room”).
- Set the total capacity (e.g., 20 people).
- Assign the room to the specific calendar (e.g., Mats’s high-intensity workout).
- Click Create to save the room.
This setup ensures each session is conducted in the appropriate space without conflicts.
4. Manage Equipment for Classes
Different classes require specific equipment. To allocate resources efficiently:
- Create and Assign Equipment:
- Go to the Equipment section and click Create New Equipment.
- Name the equipment (e.g., “Bikes for High-Intensity Workout”).
- Set the total quantity (e.g., 20 bikes, with 2 out of service, making 18 available).
- Assign the equipment to the relevant calendar (e.g., Mats’s workout class).
- Click Save to confirm.
You can manage multiple types of equipment, ensuring each instructor has what they need for their sessions.
Benefits of Using GoHighLevel for Room and Equipment Management
Avoid Double Bookings: By assigning specific rooms and equipment to calendars, you eliminate the risk of overbooking resources.
Efficient Resource Allocation: Ensure each class or service has the right amount of space and equipment.
Streamlined Scheduling: Simplify the booking process for both staff and clients with clear, organized schedules.
Improved Client Experience: Enhance the customer experience by ensuring seamless and well-organized sessions.
Conclusion
GoHighLevel’s features for managing rooms and equipment are invaluable for service-based businesses. By creating and connecting specific resources to calendars, you can streamline your scheduling process, avoid double bookings, and ensure efficient use of your facilities.
