Class Calendar Setup in HighLevel

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Setting up a class calendar in HighLevel can significantly streamline the scheduling process for your workshops, webinars, or training events. This feature allows you to manage multi-attendee events efficiently, inviting up to 10,000 contacts per session. In this guide, we’ll walk you through the steps to create a class calendar, making it easier for you to oversee all aspects of your events.

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Why Use a Class Calendar?

Class calendars are ideal for managing one-to-many meetings. They simplify the scheduling process and provide a seamless experience for both the organizer and the attendees. With HighLevel’s class calendar feature, you can also accept payments, making it a comprehensive solution for managing your events.

Step-by-Step Guide to Creating a Class Calendar

1. Access Calendar Settings

First, log into your HighLevel account. Navigate to the settings menu and select “Calendar Settings” from the left-hand menu. On the right side, click on “Create Calendar.”

2. Choose Class Booking

You’ll be presented with four options. For this tutorial, select “Class Booking.”

3. Name Your Calendar

Next, enter a name and description for your calendar. These will appear on the booking page, so make sure they are relevant and clear to your users.

4. Assign a Team Member

Select a team member responsible for the event. This person will be the event owner, and their details will be drawn from the “My Staff” section.

5. Create a Unique URL

Your calendar needs a unique URL. Enter a distinct name for your calendar. If the URL is available, you won’t see a warning message.

6. Set Meeting Duration and Capacity

Specify the duration of the class (e.g., one hour) and the number of attendees (e.g., 20 people per class).

7. Define Booking Availability

Choose the times and dates for your meetings. For example, set the class to run from 9 AM to 10 AM every day of the week.

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8. Specify the Meeting Location

Enter the location of your meeting. This can be a physical address or a virtual meeting link (e.g., Zoom).

9. Enable Payment Options

If you want to charge for your classes, toggle the payment option on. Ensure your Stripe account is connected to your High Level sub-account. Enter the amount and description that will appear on the booking page.

10. Advanced Settings

Before finalizing, explore the advanced settings:

  • Meeting Details: Add a logo and update meeting information.
  • Availability: Fine-tune days and dates. Adjust the number of seats if needed.
  • Forms and Payments: Use the default form or create a custom one. Customize the consent message and confirmation message.
  • Notifications and Options: Select who receives acknowledgment emails. Customize the cover image and widget style. Add any additional notes that will be included in the acknowledgment email.

11. Save and Publish

Once all details are entered, click “Save” to create your calendar.

Sharing Your Calendar

To get attendees to visit your booking page, you have several options:

  • Embed Code: Copy the embed code to paste it on your website.
  • Permanent Link: Share the permanent link directly.
  • Scheduling Link: Use the scheduling link with the pretty URL set earlier.

Alternatively, if you use HighLevel’s page builder, you can add the calendar to your pages by selecting the calendar element and choosing the calendar you created.

Final Steps

Preview the page to ensure everything is set up correctly. Your calendar will display the title, description, and availability. Attendees can select a date and time, fill out the form, and enter their payment details to confirm their attendance.

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Conclusion

Setting up a class calendar in HighLevel is straightforward and efficient, allowing you to manage your multi-attendee events seamlessly. By following these steps, you can create a robust scheduling system that simplifies the process for both you and your attendees.

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