- Why a Services Calendar?
- Step 1: Set Up Your Staff Profiles
- 1. Add Staff Members:
- Step 2: Add Equipment to Your Inventory
- 1. Add Equipment:
- Step 3: Set Up Photography Booths
- 1. Add Booths:
- Step 4: Create Service Calendars
- 1. Create a New Calendar:
- 2. Advanced Settings:
- Step 5: Group Service Calendars
- 1. Create Calendar Groups:
- 2. Share the Group Link:
- Step 6: Enhance with a Service Menu
- 1. Create a Service Menu:
- 2. Include Groups in Service Menu:
- Conclusion
In the fast-paced world of photography, managing appointments, staff schedules, and equipment can become quite overwhelming. An efficient booking system can alleviate this stress, allowing photographers to focus on what they do best—capturing memorable moments. In this guide, we will walk you through setting up a robust services calendar system using GoHighLevel, tailored for photographers and photo studios.
Why a Services Calendar?
A well-structured services calendar offers numerous benefits:
- Streamlined Scheduling: Easily manage staff availability and appointments.
- Efficient Resource Allocation: Ensure equipment and booths are optimally used.
- Enhanced Customer Experience: Simplify the booking process for clients.
Let’s dive into setting up your services calendar system.
Step 1: Set Up Your Staff Profiles
1. Add Staff Members:
- Navigate to Settings on the left panel.
- Click on My Staff and add a new staff member.
- Input the necessary details, ensuring the email is correct for login information.
- Customize user permissions and roles as needed.
- Set the availability for each staff member, specifying their shift timings.
Example:
- Mark works from 9:00 AM to 2:00 PM, Monday to Friday.
- Tyson works from 1:00 PM to 6:00 PM, Monday to Friday.
Step 2: Add Equipment to Your Inventory
1. Add Equipment:
- Go to Calendars on the left panel.
- Select Add New Equipment and enter details such as the name and quantity.
Example:
- 85mm Lens: Quantity 1
- Lighting Kit: Quantity 1
Step 3: Set Up Photography Booths
1. Add Booths:
- Go to Rooms and add new rooms for your photography sessions.
- Define each room’s purpose and capacity.
Example:
- Booth 1: Dedicated for senior portraits, capacity 1.
- Booth 2: Dedicated for family photos, capacity 1.
Step 4: Create Service Calendars
1. Create a New Calendar:
- Go to Calendars and select Add New Calendar.
- Choose Service Calendar type and fill in the details such as name, description, staff members, and service duration.
2. Advanced Settings:
- Customize availability, notifications, and appearance.
- Map the appropriate room and equipment to the service.
Example:
- Senior Portraits: Booth 1, Lighting Kit
- Family Photos: Booth 2, 85mm Lens
Step 5: Group Service Calendars
1. Create Calendar Groups:
- Head back to Calendars and select Groups.
- Create a new group for your services and add the individual service calendars.
2. Share the Group Link:
- Generate a sharing link for the group to provide clients with a unified booking option.
Step 6: Enhance with a Service Menu
1. Create a Service Menu:
- Go to Calendar Settings and select Service Menu.
- Add a name, description, and URL.
- Enable options for guests, multiple services, and customize the form.
2. Include Groups in Service Menu:
- Select the services or groups to be included in the service menu.
- Arrange the services for optimal client experience.
Conclusion
With your services calendar system set up, your photography studio is now equipped to handle bookings more efficiently, ensuring a smooth experience for both staff and clients. This system can be adapted to any industry, making the booking process seamless and hassle-free.
By following these steps, you are well on your way to streamlining your photography studio operations, allowing you to focus on delivering outstanding photography services.
